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Grants & Research Admin Agent

Funding-opportunity discovery, proposal support, and post-award compliance

Research & Sponsored Programs

Overview

The Grants & Research Admin Agent operates across the full sponsored-research lifecycle. On the front end, it monitors federal, foundation, and corporate funding sources, matches them to faculty research interests, and surfaces opportunities with deadline lead time. During proposal preparation, it scaffolds budget development, regulatory compliance forms, and biosketch updates. After award, it monitors expenditures against allowable-cost rules (Uniform Guidance plus agency-specific terms), tracks effort-reporting deadlines, and flags potential audit findings before they happen.

How Grants & Research Admin Agent Works

  1. Connect — Read-only integration with your source systems; data stays inside your perimeter.
  2. Monitor — Continuous analysis of relevant signals against your institutional baseline.
  3. Recommend — Prioritized actions with explainable reasoning and projected impact.
  4. Act — Human-approved actions execute through existing systems, with full audit trail.

Integrations

Cayuse, InfoEd, Kuali Research, Workday Grants, Banner Research, eRA Commons, Grants.gov, NSF FastLane/Research.gov, Pivot, GrantForward, and Foundation Directory Online.

Key Metrics Tracked

  • Aligned opportunities surfaced per faculty member
  • Proposal turnaround time reduced
  • Compliance issues flagged pre-award and pre-audit
  • Indirect-cost recovery accuracy

Engagement Model

FERPA-compliant. Human-in-the-loop. Zero upfront cost — pay only for measurable results.

Frequently Asked Questions

Does it write proposals for faculty?
It scaffolds — drafts narrative sections from prior successful proposals, generates compliant budget templates, populates biosketches and current-and-pending forms. Faculty author the science.
Which agencies' rules does it support?
All major federal sponsors (National Institutes of Health, National Science Foundation, Department of Energy, Department of Education, National Endowment for the Humanities, NASA, USDA, Department of Defense), plus federal Uniform Guidance (2 CFR 200), state agencies, and major foundation requirements (RWJF, Gates, Mellon, etc.).
How does it handle effort reporting?
It flags effort-reporting anomalies, certification deadlines, and potential conflicts but does not replace the institution's effort certification system.
Is this FERPA-compliant?
Yes. Every Ibex AI agent operates inside your institution's data perimeter with role-based access controls, full audit logging of every action, and human-in-the-loop oversight on student-affecting decisions. Student data is never used to train external models.
What does 'zero upfront cost' mean?
We deploy the agent, integrate it with your systems, and prove measurable results before you pay. Pricing is tied to outcomes specific to the agent — recovered tuition, hours saved, errors prevented, or comparable institutional metrics.
How long does deployment take?
Most agents are live in 4–8 weeks: 1–2 weeks for systems integration and data access, 2–4 weeks for tuning against your historical patterns, and 1–2 weeks of supervised pilot before full operation.
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