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Ibex Insights builds 32 purpose-built AI agents for colleges, universities, and graduate programs. Each agent is FERPA-compliant, integrates with the systems you already use (SIS, LMS, ERP, CRM), and operates with human-in-the-loop oversight. Open any agent below to see a live, interactive demonstration of how it works.
Agents that engage prospective students, answer aid and admissions questions, and serve current students through one front door.
The AI Recruiter Agent engages prospective students from first inquiry through deposit across email, SMS, web chat, and voice — and routes high-intent leads to admissions counselors with full context.
The Financial Aid Agent handles FAFSA process questions, package interpretation, verification document chase, and appeal intake 24/7 in 30+ languages.
The One-Stop Student Agent gives every enrolled student a single conversational front door for registrar, billing, financial aid, and IT questions, with seamless handoffs between offices.
Agents that help institutions identify, support, and retain students across the enrollment lifecycle.
The Academic Advising Agent extends your advising staff by automating the most time-consuming parts of every appointment.
The Early Alert Agent fuses signals from your LMS, SIS, attendance system, and financial-aid records into a single risk score for every enrolled student, updated continuously.
The Student Communications Agent automates the routine messages that overload student-success teams — registration reminders, deadline nudges, financial-aid follow-ups, wellness check-ins — while keeping every message personalized, on-brand, and FERPA-compliant.
Every institution has thousands of stopped-out students whose academic credit is sitting unused.
The Career Services Agent connects students to internships, employers, and alumni mentors, and captures first-destination outcomes from LinkedIn, NSC, and survey data.
Agents that drive enrollment marketing — search visibility, content, social, campaign optimization, and personalization.
The SEO / AEO / GEO Agent monitors how your institution surfaces across traditional search (Google, Bing), AI answer engines (Google AI Overviews, Bing Copilot), and generative platforms (ChatGPT, Perplexity, Gemini, Claude).
The Social Media Content Agent drafts, schedules, and analyzes social content across LinkedIn, Instagram, X, Facebook, and TikTok.
The Market Intelligence Agent continuously monitors competitor institutions — their new program launches, tuition changes, marketing campaigns, faculty hires, and search visibility — alongside macro signals like demographic shifts, employment trends, and federal funding changes.
The Campaign Performance Agent watches every marketing channel — paid search, paid social, display, email, organic — and detects performance shifts within hours, not weeks.
The Content Personalization Agent tailors what each prospective student sees on your website and in email — featured programs, testimonials, deadlines, financial-aid framing — based on their declared interests, browsing behavior, geographic location, and stage in the funnel.
The Internal Communications Agent drafts faculty, staff, board, executive, and crisis communications in your institutional voice. Pre-staged crisis playbooks; every message reviewed before sending.
Agents for higher-ed finance teams — budgeting, variance analysis, cash, AP, grants, and revenue modeling.
The Budget Variance Analysis Agent monitors actuals against budget continuously across every fund, department, and project.
The Vendor & Spend Management Agent ingests every contract, PO, and invoice across your institution and surfaces consolidation opportunities, duplicate services, off-contract spending, and renewal risks.
The Cash Analysis & Forecasting Agent maintains a continuous view of institutional liquidity across all operating, restricted, and endowment-related accounts.
The Budget Cycle Analyst Agent absorbs the most time-consuming parts of annual budget preparation — comparing department submissions to prior-year actuals, flagging unjustified increases, scoring requests against strategic priorities, and modeling the consolidated institutional position under multiple scenarios.
The Monthly Financial Reporting Agent compresses your close cycle by automating the assembly of management financial statements, variance commentary, and supporting schedules.
The Grant & Restricted Fund Compliance Agent monitors every restricted fund continuously — federal grants, state appropriations, donor-restricted endowment income, sponsored research awards — against the specific terms and allowable-cost rules of each.
The Accounts Payable Automation Agent handles invoice intake, OCR-based data extraction, three-way matching against POs and receipts, GL coding, and approval routing — touching every invoice in seconds rather than minutes.
The Tuition Revenue Optimization Agent models the relationship between sticker price, institutional aid, and net tuition revenue by program, cohort, and student segment.
Agents for IR, planning, accreditation, and academic affairs — IPEDS, program viability, accreditation, and feedback analytics.
The IPEDS / Compliance Reporting Agent prepares every IPEDS survey component — Fall Enrollment, 12-Month Enrollment, Completions, Finance, Human Resources, Academic Libraries, Student Financial Aid — with data validation against historical patterns, peer benchmarks, and IPEDS edit checks.
The Program Viability Analysis Agent scores every academic program on enrollment trajectory, contribution margin, market demand, competitive positioning, and student-outcome quality.
The Survey & Feedback Analysis Agent processes open-ended survey responses across every institutional survey — student satisfaction, course evaluations, alumni outcomes, employer feedback, climate surveys — extracting themes, tracking sentiment over time, and connecting feedback to outcomes.
The Accreditation Agent treats accreditation as a continuous process — mapping institutional data and policies against HLC, SACSCOC, MSCHE, NECHE, NWCCU, WSCUC (regional) and AACSB, ABET, CCNE (programmatic) standards and surfacing evidence gaps months before self-study deadlines.
Agents that streamline IT, facilities, and event operations across the institution.
The IT Helpdesk Agent serves as a tier-1 layer for student, faculty, and staff IT requests.
The Facilities Work Order Agent ingests every maintenance request — from web portals, voice calls, mobile apps — and triages by urgency, building criticality, safety implications, and resource availability.
The Event & Room Scheduling Agent handles incoming room and event requests across academic, student-life, and external use, matching each request to optimal space based on capacity, layout, AV requirements, accessibility, and priority.
The Knowledge Base Agent maintains a single source of truth for institutional policies, processes, and FAQs — and every other Ibex agent reads its current, authoritative answers from this layer. Re-syncs on policy changes.
Agents that scale alumni outreach, donor stewardship, and giving-day execution while preserving gift-officer time for major-gift conversations.
Agents for the Office of Sponsored Programs and faculty research administration — funding-opportunity discovery, proposal scaffolding, and post-award compliance.
Read-only integration with your source systems; data stays inside your perimeter.
Continuous analysis of relevant signals against your institutional baseline.
Prioritized actions with explainable reasoning and projected impact.
Human-approved actions execute through existing systems, with full audit trail.