AI Agents for Higher Education
We deploy. You evaluate. Pay only when we deliver results.
Most institutions know AI can transform their operations — but the risk, cost, and complexity of getting started keeps them stuck. Ibex removes all of that. We implement our AI agents into your workflows at no upfront cost. We handle the setup, the integration, and the training. You don't pay us until you see measurable results. Period.
How It Works
We Deploy — Free
We implement the agents your institution needs, integrated with your existing SIS, CRM, ERP, LMS, and financial systems. No upfront cost. No resource drain on your IT team.
We Support — Always
A dedicated Ibex customer success team is assigned to your institution from day one. We monitor performance, troubleshoot issues, and optimize agents as your needs evolve.
You Pay — Only for Results
Once you see the impact — time saved, enrollment lifted, costs reduced, compliance streamlined — then we talk. You pay when we deliver, not before.
Built for Higher Education Trust Standards
Every Ibex agent is designed around the principles that matter most to institutional leadership.
FERPA-Compliant by Design
Full Transparency
Human-in-the-Loop
Complete Audit Trails
Zero-Trust Security
Your Data Stays Yours
Student Retention & Success
Early Alert Agent
Monitors academic performance, LMS engagement, attendance, and financial holds in real time. Flags at-risk students and triggers interventions. Alert criteria are institutionally defined.
Academic Advising Agent
Helps students with course selection, degree audit interpretation, and graduation pathway planning. Answers curriculum questions instantly. Operates strictly within your published catalog.
Student Communications Agent
Manages registration reminders, hold notifications, event promotions, and wellness check-ins — personalized by student profile and delivered at optimal times. All templates are pre-approved.
Re-Enrollment Agent
Identifies and re-engages stopped-out students with personalized return pathways, financial aid options, and streamlined re-admission workflows. Fully compliant with FERPA and TCPA.
Marketing & Communications
SEO / AEO / GEO Agent
Continuously audits and optimizes your web content for search engines, AI answer engines, and generative search. Tracks rankings, generates content briefs, and monitors competitor visibility.
Social Media Content Agent
Generates platform-specific content calendars, drafts posts, suggests posting times, and tracks engagement. Aligns with enrollment campaigns. All content is queued for human approval.
Market Intelligence Agent
Monitors competitor programs, pricing, and positioning. Tracks demographic shifts, emerging program demand, and labor market trends. Every intelligence brief cites its sources.
Campaign Performance Agent
Tracks ad spend, open/click rates, event registrations, and web conversions across all campaigns. Weekly dashboards with real-time budget reallocation recommendations.
Content Personalization Agent
Dynamically personalizes website content, landing pages, and emails by visitor profile — adjusting programs, testimonials, and CTAs by audience segment. Rules are transparent and editable.
Finance & Operations
Budget Variance Analysis Agent
Runs monthly variance analysis against budget at the department, fund, and program level. Flags material variances, identifies trends, and generates narrative explanations.
Vendor & Spend Management Agent
Consolidates vendor spend across the institution. Identifies consolidation opportunities, contract renewal risks, off-contract spending, and benchmarks pricing against peers.
Cash Analysis & Forecasting Agent
Monitors daily cash positions and models projections based on tuition cycles, state appropriations, grant drawdowns, and payroll. Alerts treasury to liquidity gaps before they materialize.
Budget Cycle Analyst Agent
Supports the annual budget process end-to-end — templates, submissions, consolidation, inconsistency flagging, and board-ready budget books. Full version history on every submission.
Monthly Financial Reporting Agent
Automates monthly financial statements, fund balance reports, and KPI dashboards. Pulls from ERP, reconciles accounts, and drafts management commentary. Formatted for GASB compliance.
Grant & Restricted Fund Compliance Agent
Tracks spending against grant budgets, monitors allowable cost rules, flags compliance risks, and prepares drawdown requests. Enforces OMB Uniform Guidance (2 CFR 200) automatically.
Accounts Payable Automation Agent
Processes invoices, matches to POs, routes approvals, flags duplicates, and schedules payments to optimize cash flow while capturing early-pay discounts. Complete audit trail on every action.
Tuition Revenue Optimization Agent
Models tuition and fee scenarios across programs, student types, and discount strategies. Projects net tuition revenue under different pricing and enrollment assumptions.
Institutional Research & Data
IPEDS / Compliance Reporting Agent
Automates data collection and validation for IPEDS, state, and accreditation reporting. Cross-checks figures, flags discrepancies, and produces submission-ready files with complete audit trails.
Program Viability Analysis Agent
Evaluates proposed and existing programs against enrollment trends, labor market demand, cost-to-deliver, and competitive landscape. Go/no-go recommendations with full supporting data.
Survey & Feedback Analysis Agent
Ingests student, alumni, and employer survey data. Identifies themes, sentiment trends, and actionable insights. All analysis is traceable to source responses.
IT & Campus Operations
IT Helpdesk Agent
Handles tier-1 support — password resets, Wi-Fi, software access, LMS issues — via chat and email 24/7. Escalates complex tickets with full context. Operates within your ITSM framework.
Facilities Work Order Agent
Receives, categorizes, and routes maintenance requests. Tracks completion, identifies recurring issues, and provides utilization data for space planning.
Event & Room Scheduling Agent
Manages room bookings, resolves conflicts, enforces scheduling policies, and optimizes space utilization across campus.
Why Institutions Choose Ibex
Get Started — Zero Risk
You have nothing to lose and everything to gain. We deploy, we support, and we prove it works — before you spend a dollar.